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The following notes are provided by Cycom Data Systems, Inc. to support the use of CLNG (CityLaw/CountyLaw Next Gen).
If you discover an error in this document, or if you encounter any problems performing any steps described, please contact Cycom Support at support@cycominc.com or by calling 888-292-6688.
Contents:
Matter Field Tokens are used by a system administrator in a site/office to create Templates. The templates must always be created and saved in a .docx format. CLNG provides the system administrator with the ability to create, edit and upload templates to SharePoint.
A Template is a form letter or document where the particulars of the letter/document are filled automatically by CLNG using the provided tokens.
A Token is a place holder for particular information in a form letter or document. Each site/office has their own standard form letters or documents, with the help of CLNG The system administrator will be able to customize these letters or documents from within System Management (Gear Icon on the Global Tool Bar).
System Tokens are data pulled from the computer system rather than the matter.
AS A User to create a new document/letter from a template:
Go to the Matter then to the Matter's Attachments.
Click "New," CLNG will prompt you to select the appropriate template from the provided list. Depending on the format of the template, CLNG may ask for additional information.
Once you have selected all of the information you want included in the letter/document, then CLNG will build the letter/document and present it in SharePoint for you, the user, to further customize or edit the document or finalize it.
Matter Field Tokens:
(Listed in alphabetical order)
Note: These tokens are Case Sensitive
{Assigned Date}
The date the matter was assigned to the attorney.
{Attorney ID}
The staff ID for the attorney assigned to the matter.
{Cause Code}
{Contact Name-Select}
Allows the user to select one Contact from a provided list of contacts.
{Contact Salutation}
Letter form or greeting of a Contact name.
{Court}
The court name that will the handle the matter.
{Court #}
The court case number for the matter.
{Court Code}
The code defined in your system to represent your local court found on the Overview Tab of the Matter.
{Defendant Attorney Name-Select}
Allows the user to select one Defendant Attorney (a.k.a. Opposing Counsel) from a provided list.
{Defendant Attorney Salutation}
Letter form or greeting of an Attorney name.
{Defendant Name and Address}
The name and the full three- or four-line address for the Defendant.
{Defendant Name-Select}
Allows the user to select one Defendant from a provided list.
{Defendant Salutation}
Letter form or greeting of a Defendant name.
{Department}
Represents the department or entity to whom the services of the matter are being rendered.
{Dept Code}
The alphanumeric code representing the Department.
{Destroyed Date}
The date the physical files are destroyed.
{Destroyed T/F}
True/False - have the documents been destroyed?
{Disposition Date}
The date the matter was dispositioned.
{File #}
The number assigned to the matter to be identified by.
{Filed Date}
The date the matter was filed with the court (short form of the date).
{Filed Date-Long}
The date the matter was filed with the court (long form of the date).
{Fiscal Year}
The year the attorney expects the awarded/settled amount to be paid.
{Incident Date}
The date the incident occurred.
{Incident Location}
The location where the incident occurred.
{Judge}
The name of the judge that will preside over the matter.
{Location Code}
The location code for the matter. It is typically used as an internal reference code that ties the matter to a physical or organizational location.
{Locator}
The code used on the Archive Tab to represent where the physical files are located.
{Maximum Value}
The maximum amount the Attorney expects the municipality to pay (indemnity) on this matter.
{Open Date}
The date the matter was opened.
{Outside Counsel}
the name of the Outside Counsel Firm used on the matter.
{Payment Amount-Select}
A selectable list of payments on this matter.
{Payment Party Name-Select}
A selectable list of payees on this matter.
{Plaintiff Attorney Name-Select}
Allows the user to select one Plaintiff Attorney from a provided list.
{Plaintiff Attorney Salutation}
Letter form or greeting of a Plaintiff name.
{Plaintiff Name and Address}
The name and the full three- or four-line address for the Plaintiff.
{Plaintiff Name-Select}
Allows the user to select one Plaintiff from a provided list.
{Prayer Amount}
The amount the claimant or plaintiff is asking for.
{Review Date}
The date the case is to be reviewed by internal staff.
{Served Date}
The date the matter was served to the plaintiffs and witnesses.
{Short Description}
A short description of the matter, one or two sentences.
{Status Date}
The date the status was last changed.
{Title}
The name or descriptive title of the matter.
{Witness Name-Select}
Allows the user to select one Witness from a provided list.
System Tokens
{Current Date}
The date (today's date) the letter or document is being signed and sent.
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